1. Navigating to the Calendar Page

• Go to the Calendar tab to view and manage your schedules.
• Use the filters to:some text
  • Select specific calendars to display.
  • Switch between daily, weekly, and monthly views.
  • View all appointments by clicking the Appointments tab.

2. Understanding Calendar Availability

• GymDoc provides pre-built round-robin calendars for managing appointments (e.g., Jumpstart Call and In-Person appointments).
• Types of Availability:some text
  • Calendar Availability: Business hours when any user can accept appointments.
  • User Availability: Individual schedules set for each staff member.

Editing Calendar Availability:

1. Go to Calendar Settings.
2. Adjust business hours for the calendar (e.g., Monday–Friday, 8 AM–5 PM).
3. Use the Copy button to apply settings to multiple days.

3. Configuring User Availability

• User availability determines when specific staff members are available for appointments.

Steps to Edit User Availability:

1. Navigate to Settings > My Staff.
2. Select the user profile you wish to edit.
3. Scroll down to the User Availability section.
4. Set the user’s availability by:some text
   • Defining time blocks for specific days.
   • Adding multiple time blocks if needed.
   • Using the Copy All feature to replicate settings across days.

4. Integrating External Calendars

• GymDoc allows integration with Google Calendars to sync schedules seamlessly.

Steps to Integrate a Google Calendar:

1. Navigate to Settings > Integrations.
2. Click Sign in with Google and log into your Google account.
3. Select the calendars you wish to sync.

Sync Options:

• One-Way Sync:some text
  • Blocks off unavailable times from your Google Calendar in GymDoc.
  • Does not transfer contact or event details.
• Two-Way Sync:some text
  • Syncs all events and contacts between Google Calendar and GymDoc.
  • Adds Google Calendar appointments (e.g., meetings) to GymDoc CRM.

5. Linking Calendars to User Profiles

1. Return to Settings > My Staff.
2. Open the user profile and find the Calendar Configuration section.
3. Select the integrated calendar for the user.
4. Choose the sync type (One-Way or Two-Way).

6. Best Practices

• Recommended Sync Setting: Use a One-Way Sync to avoid duplicating data or creating unnecessary contacts.
• Confirm calendar availability is set up correctly for both the business and individual users to prevent scheduling conflicts.

Feel free to refer to this guide while setting up your calendars and integrations. If you have questions or need additional assistance, reach out to the support team!